Article 24 Assessment Framework

UBI adheres to the following guidelines to ensure the reliability and consistency of the assessments and examinations deployed in the programme.The grading of examinations is executed by the module instructor. Once the examinations are marked by the module instructor, a sample is marked again by the second marker. The second marker is a professor who is not teaching at UBI in that particular semester. The sample taken ranges between 10-20%, depending on the number of the students in the class, and includes one failed sample, one distinction, and one with an average grade.

Article 25 Composition of the Assessment Boards

After all marking is completed, an Internal Assessment Board is convened. The board consists of all the relevant module instructors teaching in the semester being evaluated. The Dean, or another senior member of the academic team, chairs the board.This meeting is followed up by an External Assessment Board meeting. The board consists of the External Examiner(s), the Middlesex Link Tutor and members of the Internal Assessment Board.

Together, both assessment boards safeguard the quality of evaluation in the programme, and ensure that deliberations are fair and comprehensive.

Article 26 External Examiners

External Examiners are a part of UBI’s assessment quality assurance, and they help to safeguard the academic quality of the programme. They are subject experts who help to assure that UBI’s bachelor’s programme is comparable to that at other European universities by reviewing the examinations, and providing feedback on the curriculum and learning outcomes of the modules. Among other things they approve all exam papers before they are taken, attend the External Assessment Board and write a report at the end of the year. Students can obtain a copy of this report by contacting the Programme Director.

Students are not allowed to make direct contact with an external examiner. Students should adhere to the appeals process (see Article 48) if they wish to submit an academic appeal.

Article 27 Internal Assessment Board Meeting

The Internal Assessment Board meeting takes place after all final examinations for the semester have been graded and second marked. The Internal Assessment Board confirms the academic standing, progression and degree classification of all UBI students.

Article 28 External Assessment Board Meeting

The External Assessment Board meeting takes place about one week after the Internal Assessment Board.

In the presence of the external examiner(s) and the Middlesex Link Tutor, the board discusses and confirms the final outcomes of the assessments, final grades and progression for all students. The board also confirms the Middlesex degree classification for all students who are due to graduate.

Article 29 Minutes of Assessment Board Meetings

The proceedings of both assessment boards are minuted. The minutes are distributed to the respective members once approved.

Article 30 Assessment Scale

All assignments and examinations at UBI are assessed upon a scale of 100. The pass mark at UBI is 50%. Any mark over 90% reflects an ‘exceptional’ piece of work that might be ‘publishable’.

Plese see the scale in the full version of the Educational Regulation file. 

Article 31 Re-assessment

Students who fail a module are allowed an opportunity for re-assessment. The student has a right to be re-assessed only once in any module with an overall Fail grade.

Re-assessments may take the form of ‘referral’ or ‘re-sit examination’. Referrals are re- assessment of weighted module assignments which are not final examinations.

If students pass the final examination but fail the overall module due to failing a significant weighted assignment, the student will be allowed a re-assessment of the assignment.

Students who fail the final examination, and consequently fail the module, will be allowed to take a ‘re-sit examination’.

To qualify for a re-assessment, the student must have obtained a score of at least 30% for the failed assignment or examination.

All re-assessments will be graded according to the usual assessment scale for the referral or the re-sit examination. However, the maximum overall grade for the module will be capped at 50% for students who attempt a re-assessment, unless otherwise specified by the assessment boards.

A fee of € 50 (fifty euros) per re-assessment taken must be paid prior to re-assessment.

Failure to undertake re-assessment in the scheduled timeframe (see Article 32) will result in failure of the module, with the student’s original grade taken as final. No second re- assessment is permitted.

Where it is not practical to re-sit a component of assessment, the module examiner may specify an alternative form of assessment, provided that the alternative appears to be fair given the facilities available to the candidate.

Students have one opportunity to pass assessed components of the module as a first attempt and one re-assessment opportunity. If a student fails to pass the module following a re- assessment, he/she must re-take the module in full.

All failed modules must be retrieved at the next available opportunity as determined by UBI.

Article 32 Re-assessment Schedule

All re-assessments, including re-sit examinations, for modules taken in the Autumn semester will be scheduled in January.

All re-assessments, including re-sit examinations, for modules taken in the in the Spring semester will be scheduled in September.

In exceptional circumstances, when the progression of the student is pending or if the student is due to graduate, the student may be offered an opportunity for re-assessment earlier. This will be decided by the assessment boards.

Article 33 Retaking a Module

A student may normally retake a module which has been failed, following a failed first sit and a failed re-assessment, or on request following a failed first sit, on one occasion only.

For such cases, the grade will not be restricted to the maximum grade at re-assessment unless it is applied as a penalty following a student being found guilty of academic misconduct.

In the case where a student has to retake a module, no attendance policy is applied. However, the student needs to take all of the module assessments. The student is obliged to pay all associated fees for the re-take of the module.

If a student is obliged to repeat an academic year because he/she has not acquired the required amount of credits, this is NOT considered to be a retake, but a full repeat of the module. All attendance policies are therefore applied.

Article 34 Mitigating Circumstances

Occasionally a student’s performance may be adversely affected due to circumstances beyond his/her control, such as illness, or other significant medical or emergency episodes. This is known as a ‘mitigating circumstance’.

If a student feels that he/she has a ‘mitigating circumstance’, he/she is may write to the Special Cases Committee for this to be taken into consideration. The request needs to provide details of the ‘mitigating circumstance’ and appropriate written evidence must be attached to support the case.

If the student’s performance is affected by a medical condition, appropriate written evidence will take the form of a medical certificate, which must be submitted within 3 working days of a student’s return. This must be accompanied by an official request to the Special Cases Committee.

Applications are considered on a case-by-case basis by the Special Cases Committee and its recommendations and/or decisions are presented to the assessment boards.

Article 35 Notification on Examination Results

The Programme Director determines the moment in which, after every examination period, the examination results for all modules and the outcomes of a student’s study progression are communicated to the students.

A student reserves the right to gain access to his/her examination papers upon request, and is given the opportunity to receive feedback upon request within seven calendar days after the communication of the examination results.

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