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EXAMINATION REGULATIONS

EXAMINATION REGULATIONS

Section 1 General 

Article 12  Assessment

The bachelor’s programme features different weighted assessments, including but not limited to examinations.

Each module may contain one or several weighted assessments, and these are listed in the module narratives which are conveyed to students at the start of each semester. Each module narrative lists the:

  • Number of weighted assessments in the module

  • Type(s) of assessment

  • Weighting of each assessment

  • Period of assessment


Section 2 Organisation of Examinations


Article 13 Examination Periods

An academic year consists of two examination periods:

  • The first examination period takes place at the end of the first semester, withexaminations on the modules completed in this semester;

  • The second examination period takes place at the end of the second semester, withexaminations on the modules completed in this semester.Some modules, such as the Internship and Capstone modules, may not conform to the standard schedule of evaluation and examination. Details of assessment for such modules can be found in the respective module narratives, and will also be conveyed to all students at the start of the academic year.During each examination period, no educational activities of the relevant study phase will take place.At the end of each examination period, the internal and external assessment board meetings will be held to deliberate the results.

Article 14 Examination Schedule

The examination schedule for each semester is confirmed and announced at least five weeks before the commencement of the examination period.Examiners and students strictly comply with the determined examination schedule.All examinations are held in a UBI classroom, unless the examination requires specific conditions that cannot be fulfilled in a classroom setting.


Section 3 Participation in Examinations


Article 15 Payment of Tuition Fees

Students can only take an examination if they have paid the tuition fees due or if they have come to an agreement with the university prior to the commencement of the examination.


Article 16 Verification of Identity

Students need to present their UBI student ID as proof of identification at the examination.


Article 17 Absence from Examinations and Make-up Examinations

Students who are unable to sit for a scheduled examination due to a justifiable reason may write to the Special Cases Committee1 preferably two weeks in advance of the examination period if the circumstances allow, providing a detailed explanation of the circumstances for consideration, as well as the relevant supporting documents.

Justifiable reasons may include:

  • medical reasons, supported by official medical certificates; ▪ officially recognised religious holidays;

  • death in the family, etc.

The Special Cases Committee will review the case and communicate the decision to the student accordingly. If the request is approved, the make-up examination arrangement will be communicated to the student.

In the event where a student falls ill on the day of the examination and is therefore unable to attend the examination, he/she must immediately email the relevant module instructor and the academic officer to inform his/her absence. This needs to be followed up by a formal submission of the medical certificate to the Special Cases Committee through the academic officer.

The Special Cases Committee will review the case and if the medical certificate is accepted, the make-up examination arrangement will be communicated to the student.

Students who missed an exam without a justifiable reason will be awarded an F grade for the exam.


Article 18 Medical Certificates

The following conditions must be met for medical certificates to be considered as a form of legitimate supporting document:

  • The medical certificate is issued and endorsed by a certified physician;

  • The medical certificate must be complete and not partially filled;

  • The medical certificate must not be based solely on a patient’s declaration; 

  • The medical certificate must not be issued post factum.

Medical certificates must be submitted within 3 working days from the expiry of the excused period.


Section 4 Examination Procedure


Article 19 Examiner

The responsibility of the examiner is to determine whether students have achieved the learning outcomes of the module. For each module in the bachelor’s programme, the module instructor is the examiner.

In the event of a blood relationship or kinship to the fourth degree, or in the case of personal involvement between a student and an examiner, the Dean shall appoint an alternative examiner.


Article 20 Information Prior to the Examinations

Students can find information related to the learning outcomes of each module, assessment components and assessment weightings in the module narratives.

The examination schedule for each semester is confirmed and announced at least five weeks before the commencement of the examination period.


Article 21 Examination Regulations

Students are responsible for ensuring that they obtain knowledge of the examination schedule and venue in advance. They must strictly observe the timetable and location scheduled for an examination.

Unless explicitly stated in the module narratives and announced by the examiner before the start of the examination, students are not allowed to refer to any study materials during an examination. This includes any form of electronic or communication devices. Failure to observe this rule is a form of “examination irregularity”, and students will be subjected to the investigation and penalties in Title II, Section 6.


Article 22 Submission Deadlines and Late Submission

Students can find all the deadlines for their weighted assignments (e.g. essays) in the assessment schedules found within the module narratives.

Students are expected to submit all assignments before the deadline(s).

Late assignments without a valid reason, are subject to grade reduction of:

  • 10% if the assignment is up to 24 hours late

  • 20% if the assignment is up to 48 hours late

  • 30% if the assignment is up to 72 hours late

  • 50% if the assignment is up to 96 hours late

The mark for the weighted assignment submitted after 96 hours late will be graded 0.

Late submission without a grade reduction is only accepted if students have a valid reason. Students need to submit a short explanation together with the evidences for their claims to the Special Cases Committee. Justifiable reasons for delay may include medical emergency, important religious holidays, death in the family or other substantive reasons.


Article 23 Special Educational Needs

Where a student has a special educational requirement, such as dyslexia or a physical impairment, he/she must inform the Academic and Student Affairs Manager at the beginning of the academic year, or as soon as possible upon a confirmed medical diagnosis, and provide written medical evidence of the nature of his/her disability if special arrangements are needed.

UBI, if appropriate, will make reasonable accommodations for students with special educational needs, so that they are assessed in a manner which is consistent with their peers, but which accommodates their special circumstances. Such arrangements will be the responsibility of UBI and will be influenced by resources available and the nature of the special educational need.

Special arrangements may include the following provisions:

  • Permission to take tests in a non-distracting environment

  • Extra time for examinations, tests and quizzes

  • Extra time to complete all written assignments

  • Testing over several sessions

  • Instructions from professors to be given orally and in written format

  • Review of material presented in class

  • Use of a computer for written assessmentsThe Special Cases Committee and/or the Dean will review each application individually and the specific arrangements will be determined on a case-by-case basis.No arrangements shall be made for students who claim to have a special educational requirement but do not support this claim with current and official medical evidence.

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