TUITION & FEES POLICY
UBI's Tuition Fees Policy contains the terms and conditions and arrangements for payment of tuition fees, refunds and other administrative fees.
All candidates should read and understand this policy before accepting a place at UBI.
Payment Policy & Penalties
The reservation down payment, tuition and administrative fees are to be paid in full by the due date stated on the invoice.
Registered students with an unpaid balance will not be allowed to progress to the next academic year/semester.
If you do not pay your invoices by the due date, UBI might first remind you about your outstanding payables. Note, however, that this is not required by UBI, and you might not receive a reminder.
If your invoices are fully and/or partially overdue for more than fourteen (14) days, UBI reserves the right to take further actions without prior notice to secure the overdue payables. This might include but is not limited to the following:
Charge late-payment administrative fees and late-payment interest according to legal provisions;
Refuse your request for academic documents, such as a Registration Certificate for visa purposes and other external applications;
Restrict your access to student records including grades, transcripts, and diplomas/awards;
Suspend or withdraw you from classes; restrict your access to academic tools (e.g. Moodle)
Where applicable: contact your parents, guardians and/or financial sponsors and inform them of the overdue payments;
Refer your overdue debt to an external debt collection agency.
In any case, you will not be allowed to sit for mid-term exams if you have not paid at least 50% of your tuition fees. You will not be allowed to sit for final exams if you have not paid at least 85% of your tuition fees. If after the end of the semester you still have fully/partially overdue invoices, you will not be allowed to progress to the next academic year and/or semester. You will further not receive your grades and/or diplomas if you have not fully paid all your financial obligations to UBI.
If you are having difficulties paying your invoices, please inform the finance department as soon as possible. Note, however, that your notice to the finance department does not change your financial obligations to UBI. It is simply the first step to understand your situation and find a suitable solution for you and UBI.
Courses Deferral & Programme Withdrawal
Deferral means ceasing to study a module with the aim of returning to complete the studies of that module later.
Withdrawal means ceasing to study in the registered programme when students do not intend to resume study. For current programmes offered at UBI, it is not possible to withdraw from a module.
Tuition fee charges are determined on the basis of the status of enrolment and not actual attendance. It means that if a student stops attending without a written deferral or withdrawal application, they will be liable for tuition fees until the date at which they officially notify UBI or are withdrawn from the programme.
Deferral and withdrawal are free when student’s deferral and withdrawal applications are confirmed by the school administration before a complete semester start. Students will not receive the invoices for the following semesters or will not be registered until further notices to the contrary.
Students deciding to defer a course must notify the school administration of their decision in written form by the end of the week after mid-term exams. In case of any late or absent written notification of deferral of a course, a student shall be assumed to be in attendance, and subjected to attendance regulations and liability of course fees.
Once students receive confirmation of their deferral having been accepted and approved, they are no longer eligible to take the exams or submit any work for the deferred course, and they will not receive any credits for that course for the current semester.
If students plan to defer a course or withdraw from a programme after the semester starts, they may be liable for fees for that semester, depending on the submission date of the students’ withdrawal application.
If an application is received before the end of Week 6 of any semester, then students will be liable for the appropriate proportion of the fee based on how much of the semester they have attended. If students decide to defer or withdraw after Week 6 of any semester, students will be liable for fees for that semester.
After the withdrawal application is received, the student is no longer eligible to attend any class or to use any learning resource provided by UBI.
All students on a full-time, three-year degree must complete the programme within a maximum of five years from the time of initial registration in order to qualify for the degree certificate.
International students should pay attention to the expiry date on their student visa and communicate in time with the school administrator for further assistance in visa applications.
Payment Plan Option
Based on the personal financial situation evaluation, if a student cannot afford to pay the whole semester tuition fees, she/he may be offered to participate in the UBI’s Payment Plan.
Only signed payment plan agreements are valid.
Administration fees apply.
Payment plans are intended for academic semester charges only.
On the invoice for students who are on the payment plan, the amount will be the total tuition of the semester, and the due date will be the last day of the semester. However, students ought to pay the vested amount in due course as stated in the signed payment plan agreement.
Students paying by instalments, who then defer their programme of study, must meet any shortfall between the full fee determined by UBI for the period of study undertaken and the total amount of the instalments already paid.
More related policies are detailed in the payment plan agreement.
It's the student’s responsibility to arrange and ensure that the funds to cover the tuition fees are paid into the school’s account before the due date for each invoice issued. If they are not, the overdue tuition fees will incur penalties, as outlined above.
Students should be aware that UBI is entitled to use all legal means to obtain payment and that students will be responsible for all costs associated with such actions.
Please note that bank charges (if any) are the responsibility of the remitter who will be expected to reimburse the shortfall.
Due to the potential delay in bank transactions, students may provide the payment transfer statements to the academic coordinators to avoid penalties.